Accounting vouchers are the most used vouchers in tally.
In fact, over 80% of the work in tally can be done by using accounting vouchers in tally.
With the introduction of GST in tally, you have to look at all the vouchers in tally along with GST.
Today, we will look at different types of accounting vouchers in Tally ERP 9 with GST.
Accounting Vouchers in Tally with GST
There are total 10 accounting vouchers in tally with GST and out of them 8 vouchers are very often used.
Let’s look at each of them.
Sales Voucher in Tally with GST
This is the most used voucher in tally. We use sales voucher to record sales in tally.
It is also used to create sales invoices with GST in tally.
Once you create a sales voucher in tally, you can easily print it out on the spot and it will contain all the details that are required mandatorily as per the GST law.
There are options of accounting invoice for recording sales of services and item invoice for recording sales of products in tally.
You can also enter the GST e-Way Bill details in tally while entering the sales voucher.
Cost centres or classes can also be used in a sales voucher in tally to apply the sales to the respective sales person or executive.
Link to the YouTube video of sales voucher in tally with GST.
Purchase Voucher in Tally with GST
Whenever you purchase something for your business, a purchase voucher in tally is used to record that transaction.
Similar to sales voucher, you can easily enter all the information including order details, supplier details, receipt details etc.
You can also use the purchase voucher as accounting voucher or as accounting invoice in tally.
If you have enabled cost centres in tally, they can also be used in a purchase voucher in tally along with GST.
You can use cost centres to in purchase vouchers to record purchases for different places or departments as cost centres.
If you are maintaining stock in tally, whenever you purchase something like a stock item in tally, the quantity will be increased automatically.
Link to the YouTube video of purchase voucher in tally with GST
Receipt Voucher in Tally with GST
After you have sold something, when you get the money, receipt voucher is used in tally to record that.
For GST purposes, there are 2 different options in receipt vouchers in tally. They are:
- Advance Receipt – this is used if you have received an advance for the work you are going to do.
- Refund of Advance Payment – if you have received an advance but for some reason, you have refund the advance.
Both of the above options are used specifically for the GST so that it reflects in GSTR -1 in tally.
Once you create a receipt voucher for a sales you have made, your sales cycle gets complete as you have sold the goods and received the money.
You can use cost centres in receipt voucher in tally to divide the receipts as per the place or different persons who received the money.
Payment Voucher in Tally with GST
As the name suggests, payment vouchers in tally are used when you make a payment to someone.
When you have purchased something and you have to make a payment for that purchase, payment voucher is the one which is used for that in tally.
Even, if you have to deposit a certain amount in advance, payment voucher is used in tally for that.
You can also use post dated voucher and optional payment voucher in tally.
If any other person is making a payment on behalf of your company or firm, you can track that in tally by his or her name using cost centres.
GST, TDS and TCS payments can easily be done using payment voucher with the option of statutory payment in tally.
All the expenses entries in tally are done using payment voucher in tally.
Link to the YouTube video of payment voucher in tally with GST
Contra Voucher in Tally ERP 9
This is the only voucher in tally, where the screen colour in tally turns white.
This is because, in contra voucher in tally, we transfer money from cash to bank account and vice versa.
One unknown contra entry in tally is about transfer of funds from one bank account to another bank account.
That can also be done using contra voucher in tally.
Contra entries in tally are very simple. You can use it for one of the following transactions in tally.
- Deposit cash in a bank account
- Withdraw cash from your bank account – ATM or from bank directly
- Transfer money from one bank account to another bank account – SBI to Axis bank
If someone from your employees went to the bank for depositing cash, you can track that using cost centres in tally.
Journal Voucher in Tally with GST
Journal voucher in tally is specifically used for GST adjustment, TDS collection and TDS deduction.
There are many types of GST adjustments in tally which are done using a journal voucher.
- Decrease of GST tax liability
- Increase of GST tax liability
- Increase of input tax credit in GST
- Reversal of input tax credit in GST
- Entering opening balance of GST in tally
- GST refund adjustment in tally
- Reversal of GST tax liability
These are called as statutory adjustments in tally.
Tally shortcuts for journal statutory adjustment is ALT + J.
Journal vouchers are used by most of the people to pass stock market entries in tally and year end closing entries in tally.
You can also pass optional or post dated journal vouchers in tally which have different meanings.
Similar to all the above vouchers that we have discussed, cost centres and cost classes can also be used in journal vouchers in tally.
The beauty of a journal voucher is that, you can use it for payment and receipt entries as well but I recommend you should not do that since separate vouchers are already given for that.
Link to the YouTube video of journal voucher in tally
Credit Note & Debit Note Vouchers in Tally with GST
Credit note and debit note vouchers in tally are useful when there is a sales return or a purchase return in tally respectively.
It is as easy as it sounds.
When you have sold something and it gets returned – then credit note voucher is used.
When you have bought something and it gets returned – then debit note voucher is used.
Your credit note and the buyer’s debit note mean the same and vice versa.
Credit and debit notes in tally can also be used for GST returns. It is very much used by the people as well.
You can easily assign which person created a debit note or a credit note with the help of cost centres in tally.
If you are returning something, you have to create a credit note in tally.
In the credit note, you can track the returns with the original purchase made with the help of original invoice number.
Column 9B in the GSTR – 1 in tally reflects the credit and debit notes that we have generated having GST in it.
Link to the YouTube video of debit & credit notes in tally
Memorandum and Reversing Journal Voucher in Tally
Memorandum vouchers in tally are used when you are unsure of a transaction amount or details.
For example, you are not sure whether the office expenses are going to be ₹10,000 or ₹9,000. You can use the memorandum voucher in tally to record that.
When you know the exact expenses in tally, you can enter that amount and change the memorandum voucher to a normal voucher.
All the entries that you do in a memorandum voucher are not reflected in the reports until you convert them to a normal voucher.
Reversing journal is a very simple journal entry but is not used by most of the people. It is because they find it confusing.
Reversing journal reverses after a set period of time. It can be mainly used to see the effects of accruals in your business.
For example, if you are going to receive ₹1,00,000 after 6 months but you want to see its effects right now.
That is where reversing journal is used in tally. It will automatically reverse after 6 months as you will then actually receive the money.
You can select the date till which the reversing journal will be applicable.
Cost centres and classes, both are available for both the memorandum vouchers and reversing journal vouchers in tally.
Link to the YouTube video of memorandum and post dated vouchers in tally
Accounting Vouchers in Tally with GST – Video
Accounting Vouchers in Tally with GST – PDF Download
PDF of accounting vouchers in tally will be uploaded soon.
If you know all the accounting vouchers in tally along with GST, you will be easily able to do most of the accounting in tally.
Accounting vouchers in tally include a major part of any business except for inventory vouchers in tally.
You can easily handle everything from sales to sales returns along with GST in tally if you have good grip over accounting vouchers in tally.
Learn more in detail about tally from tally notes with practical assignment prepared by me.
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