I have published another detailed post about creating GST invoice in Tally.ERP 9. If you want to know about GST invoice in Tally, go through that post.
Invoices are a big part of any business. In fact, without invoices, you cannot even run a business.
You need invoices to make sales. You need invoices to purchase products. You even need invoices for recording regular expenses for running your business.
Invoices help you know the exact amount of purchase, sales or expenses you have made in your business. Thus, invoices are an inseparable part of the business.
In this post we are mainly focusing on how to create Tax and Retail invoices in Tally.
You can easily create Tax and Retail Invoices in Tally for your business. For taxable sales and purchases, you will have to create a tax invoice and for retail sales and purchases you will have to create retail invoice.
Follow the below step by step procedure and you will learn today to create tax and retail invoices in Tally.
Creating Tax Invoice in Tally
First we will go through about how to create a tax invoice and then I’ll show you how to create retail invoice in tally.
Let’s start right away.
From Gateway of Tally, go to Accounts Info. as shown in the picture below.
Then go and select Voucher Types
In the Voucher Types menu, select Create
Now comes the real art and practical implementation of Tally’s features.
We will create a Taxable Sales Voucher Type and which you can use while creating entries for taxable sales.
Along with that we will also set the Title of the Voucher, so when you print the voucher, “Tax Invoice” will be printed on the top of the invoice.
Let me show you how to do it.
When you press Create, you will see Voucher Type Creation Screen as shown in the picture below.
I have marked a few areas in the picture which I changed while creating the voucher type. Don’t worry, I’ll explain each of them below.
- I have written Taxable Sales in the Name field. I wrote it because we are creating a voucher type for tax invoice.
- Type of Voucher will be Sales because what we ultimately want is Tax Invoice for sales.
- In the Printing options, in the middle column, I have selected Yes to print the invoice after the entry. This will automatically print the invoice after the entry. You can select no, if you want to.
- Default Print Title refers to what is printed on the top of the invoice as a title. In this case, we want Tax Invoice, so I have written Tax Invoice.
- Default Jurisdiction refers to the jurisdiction of the city in which you are operating which in my case is Surat. You can put the name of your city.
These were the settings you need to require for finally creating a Taxable Sales Invoice.
Now press Enter and Save the Voucher Type.
I will now show you actual creation of Taxable Sales Invoice in Tally and for which I have to create a sales entry in Tally.
From Gateway of Tally, go to Accounting Vouchers.
Then use one of the shortcuts in Tally which is F8 or select Sales from the dark green right hand bar in Tally.
As soon as you press F8 or select Sales, you will an option on screen like shown in the picture below.
Tally will ask you to select a voucher type with which you want to create a sales voucher.
We have specifically created Taxable Sales voucher type for tax invoice, so we will select Taxable Sales.
After selecting the Taxable Sales voucher type, create a sales voucher. I will not go into the whole creation of sales voucher as I have already explained that in this post.
But as soon as you complete the entry with all the above settings as I have shown, a sales invoice will be automatically printed and it will look something like this.
This is how a tax invoice looks after it gets printed.
Did you the see the title named Tax Invoice on the top of the invoice? This is how a tax invoice is printed in Tally.
Creating Retail Invoice in Tally
To create Retail Invoice in Tally, you have to follow the same above procedure.
The only difference is that wherever I used Taxable or Tax word, you have to use Retail instead Taxable or Tax.
And you are done with the Retail Invoice in Tally. The process is the exact same as you have followed while creating the tax invoice above.
After you have completed a sales voucher for retail sales, the Retail Invoice will look something in the picture below.
As you can see retail invoice looks exactly the same as tax invoice except the fact that it is a Retail Invoice.
Creating Taxable and Retail Purchase Invoice
In the same way as I mentioned above, you can create Taxable and Retail Purchase Invoices too.
You have to follow the same procedure but this time you have to select Purchase Voucher while creating the Voucher Type.
And Default Print Title will be Taxable Purchase Invoice or Retail Purchase Invoice and keeping all the settings as I have shown above the same.
In no time, you will be able to create taxable and retail purchase invoices in Tally with speed and wasting less time and using that saved time in completing tasks of importance.
Tally Invoice Format in Excel
You can also export the invoices in Tally in Excel. People often ask for Tally bill format in excel because they want to edit certain things before printing the fill bill and handing it to the customer.
In the one of the recent posts, I have shown a detailed of way of exporting literally anything from Tally.
So, if you want invoices from Tally in excel format, that is easy. Here is a step by step process.
- Go and open the voucher which you want to export in excel format.
- Now just press ALT+E and you will see exporting options.
- Now press N and select Excel(Spreadsheet) from the exporting options as shown in the picture.
- And you will immediately get your invoice or bill in the Excel format.
Bill in Excel Format will look something like in the picture below.
Now, you can easily edit anything in Excel or adjust the size of the bill to make it smaller or bigger or whatever you want to do.
At the end…
Creating sales and purchase invoices in tally is easy and simple.
I have also shown you how you can create taxable as well as retail invoices which are the two kinds of invoices which are mostly used in any business.
Now you can create invoices in Tally as per your customer and quickly print it to hand it to your customer.
If you have any questions or you are finding it difficult to understand, comment down below and I will happy to help you out.