With the latest release of Tally.ERP 9 Release 6.4, you can easily generate and manage GST E-Way Bill in Tally.
You can easily generate GST E-Way Bills in Tally by just creating the GST Purchase or Sales Vouchers.
You have to enter necessary information regarding E-Way Bills at the time of creating the vouchers in Tally. That’s it. Nothing extra is required by you for generating and managing E-Way Bills in Tally.
I am going to explain you everything about how to generate as well as manage GST E-Way Bills in Tally.
But before that, let me explain you in short what is a GST E-Way Bill.
What is GST E-Way Bill
E-Way bill is a document which is required when you are moving or transporting goods from one state to another state i.e. interstate movement of goods and the invoice value is ₹50,000 or more.
Although, in some states, even inside the state movement of goods require an E-Way Bill.
After creating a purchase or sales voucher in Tally, Tally automatically asks you to export the GST E-Way Bill JSON file.
JSON is the standard E-Way Bill file format that is used to generate an E-Way Bill Number in GST in India.
You have to upload or register the JSON file to the E-Way Bill portal and then the E-Way Bill will be registered and generated.
You can print it and give a copy to your transporter and keep one copy with yourself.
This is the explanation of GST E-Way Bill in the simplest way. 🙂
Now, we will move forward and see how GST E-Way Bill in Tally is generated and managed in Tally.
How to Generate GST E-Way Bill in Tally ERP 9 Release 6.4
Please note that the functionality of generating and managing GST E-Way Bills in Tally is only available from the Release 6.4 of Tally.ERP 9.
Check your version of Tally and if it is below Release 6.4, please download and update the latest version of Tally.ERP 9.
After you have downloaded and installed the latest version of Tally, here is how you can generate a GST E-Way Bill in Tally.
Firstly, we have to create a GST Sales Voucher in Tally.
This is because the information required for E-Way Bill in Tally is to be entered at the time of voucher entry in Tally.
So, let’s create a GST Sales Voucher and I’ll show you the process of generating GST E-Way Bills in Tally alongside.
- From Gateway of Tally, go to Accounting Vouchers under Transactions.
- Then select Sales Voucher or press F8 – a Tally Shortcut.
- Select the appropriate Voucher no. and Date.
- Make sure the date is 1st February, 2018 or later otherwise you will not see the option of E-Way Bill in Tally at the bottom of the screen.
- Now, select the a Sundry Debtor to whom you are selling the goods.
You can see the whole process of creating Sundry Debtors with GST in Tally here.
- Now select the Stock Item that you want to sell.
Again, you can view the whole process of creating Stock Items with GST in Tally here.
- For our example, I have created a Stock Item called Samsung Galaxy S9 – 28%.
- I am selling 1 Samsung Galaxy S9 for ₹80,000.
- Sales Ledger will be Interstate Sales – 28%.
You can go through the steps of creating a GST Sales Ledger here.
GST will be Input IGST of ₹22,400. You can see it in the Tax Analysis below.
- This is how the Sales Invoice currently looks like.
You have created the entire GST Sales Invoice.
Now just press Enter and go to the option Provide GST/e-Way Bill Details and select Yes.
- You have to enter the required details for generating a GST E-Way Bill in Tally.
- Here is what it looks like after I have entered the details.
I have blacked out the GSTIN because I have used origninal GSTIN.
All the details with a star or asterisk * are mandatory so make sure enter all the information with a star.
Let’s look at each of the option step by step.
E-Way Bill Details
First option is E-Way Bill no. which we do not have so we will leave it blank. We will enter it at the end of this post.
Second option is Sub Type which is mandatory. You have to select appropriate option for why you are transferring the goods.
Most probably, the option would be Supply which will be selected by default.
Third option is Date which is the date of your E-Way Bill you will register and print on the E-Way Bill portal.
We will leave it blank for now because we have not generated the GST E-Way Bill in Tally itself.
Fourth option is Document Type. This will be most probably Tax Invoice but you can select the option of your choice like Bill of Entry, Bill of Supply, Challan and so on.
I have selected Tax Invoice since this is a sales voucher.
These were the E-Way Bill Details.
Now, we are going to enter the Transporter Details.
First option is Mode of Transport. There are 4 types of Modes of Transport.
Select the mode of transport through which you are sending the goods. In our case and in most of the cases it is by Road or by Rail.
Second option after Mode in E-Way Bill details in Tally is Distance (in KM). It is also a mandatory option.
In this option, you have to enter the distance calculated from the place of supply to the place of destination.
In our example, I have taken 50KM.
Next option is Transporter Name which is not mandatory but I recommend you create a ledger for transporter.
Because when you create a ledger for transporter, you can track the details about the transporter. You can also pay to the transporter using the same ledger.
Since the transporter will also have a GSTIN, everything related to GST could also be tracked and reported in Tally.
The ledger for Transporter is created under Sundry Creditors in Tally.
The GST details about the transporter are totally same as any other regular GST creditor. There is only one difference.
That is the last option in the GST Details screen.
The option is, “Is a transporter?” and you have to select YES against this option. See the picture below to have a better clarification.
Now, after you will enter the Transporter Ledger in Transporter Name option, the Transporter ID will automatically get filled up because that is GSTIN of the transporter.
And that is because we have already put in the GSTIN of the transporter while creating his ledger.
There is an option here this E-Way Bill Details Screen about the transporter if Road is Mode of Transport.
- Either you have to enter the Transporter ID i.e. GSTIN or UIN + Date or
- You have to enter the Vehicle Number.
I have entered the Transporter ID and Date in this example and therefore I leave the Vehicle Number option blank.
You can enter all the 3 details which are:
- Transporter ID
- Vehicle Number
But it is not mandatory to enter all of them. It is totally your wish.
Date will be 1st February, 2018.
There is one option in the Transporter Details which we have left.
That is Doc/Lading/RR/Airway No. – RR No. means Railway Receipt which is used in Railways. Lading No. is used in shipping by sea ways.
Airway No. is used obviously in transport by air. Doc No. means a simple document which is used in road transport.
This is not a mandatory option at all and you can put the information if you have. The GST E-Way bill will be generated even if you don’t put in the details in this option.
In this example, I am leaving the option blank to show you that the E-Way bill will be generated.
This is how it looks like after you have put in all the information in Transporter Details while creating the E-Way bill in Tally.
Let’s move ahead to the next section of E-Way bill details in Tally which is Consignor Details (From).
Consignor Details (From)
In this section you have to enter your own details as consignor is the one who sends goods and consignee is the one who receives the goods.
That’s why there is From in brackets for Consignor Details.
Now, if you are not seeing the Consignor Details in your Tally, you have enable it. It’s easy to enable it.
- Press F12 or click the Configure button on the bottom right corner of Tally.
- You will see 2 options as shown in the menu. Look at the picture below.
- Select YES against the second option – Show consignor details.
- Press Enter and now you will see the Consignor Details.
These are your company details and they are automatically picked up from the Company master.
You must have entered the information like Address, State, GSTIN while creating your company.
So, what’s the point of enabling this option here?
Well, there are some mandatory details that are required to fill in for generating an E-Way bill in Tally.
And, if you don’t enable this option, the details will still be picked up for E-Way bill in Tally but you won’t know if all the mandatory details are filled up or not.
Most probable option that people forget to enter while creating a company is Pincode. If you look at the Consignor Details, Pincode is a mandatory option.
To avoid this, it is better to enable the option of Consignor Details while creating an entry for E-Way bill in Tally.
First option is Consignor which will be automatically filled up and you will see your own Company Name because in this case, you are the consignor.
After that, there are two options which are not mandatory but you can enter the details because it is your own address that you have to fill.
Those two options are Address – 1 and Address – 2. I have entered the address which is of course a fake one but hilarious.
I have left the Address – 2 as blank but you can enter the address if your address is long.
The third option in Consignor Details is Place which is again not mandatory but I have entered it as Delhi.
You can enter anything here as you want but I recommend you to enter city or village you are in which is what generally people have in mind when they hear the word place.
Fourth option is Pincode and it is mandatory. Enter your pincode.
Fifth option is State so enter your state. This is also a mandatory option.
Sixth option is GSTIN/UIN which is of course, a mandatory option. Enter your GSTIN or the UIN.
We have successfully filled in all the Consignor Details and now we will move on to the next and the last option i.e. Consignee Details (To).
Consignee Details (To)
The interesting thing about Consignee Details is that all of the options in this menu are exactly the same as Consignor Details.
You have fill in exactly the same details but this time the details will be of consignee which in normal language is our debtor.
You can have a look at the picture above and see how I have filled in all the details.
It almost similar to Consignor Details.
So, we have filled in all the E-Way Bill Details in Tally and now we are ready to export it and upload it to the E-Way Bill portal to generate E-Way Bill number.
We will press Enter to move forward.
After pressing Enter the selection will be on the total amount of the voucher which in our case is ₹1,02,400.
- Cost of the Stock Item – Samsung Galaxy S9 – ₹80,000
- IGST @ 28% – ₹22,400
Press Enter once again and you will be taken to Narration option which you can write if you want to but I’ll leave it blank.
After Narration option when you press Enter, you will be asked to Accept or Not.
If you have entered any of the E-Way Bill information incorrect or if you have missed any of the mandatory information, you will see a warning by Tally.
It says, Invoice details cannot be exported. Ensure that you provide the e-Way Bill details and HSN for the stock items.
Check all the E-Way Bill Details and make sure that you have entered all the information correctly and you have filled in all the mandatory details.
Once, everything is correct, you will not see the warning and you will be asked to Accept or Not.
Press Enter and you have successfully created GST E-Way Bill in Tally as well as the GST Sales Entry with E-Way Bill in Tally.
Next step is exporting E-Way Bill in JSON format.
Exporting GST E-Way Bill Details in Tally
We have created the entry and filled in all the necessary E-Way Bill details in Tally.
Now, Tally will automatically ask you to export the details for E-Way Bill in Tally.
This is nothing but a JSON format file which you have to upload on the E-Way Bill portal to generate an E-Way Bill number.
It is this easy to export a GST E-Way Bill in Tally. Press Enter to export the file.
This is how the exported JSON file will look like in Notepad ++.
Now, you can easily upload this JSON file at the GST E-Way Bill portal and generate an actual E-Way Bill Number.
After you have successfully generated an E-Way Bill Number on the GST E-Way Bill Portal, you have enter that number in Tally.
This is the final step.
You will see a window like this immediately after you have exported the above JSON file.
Enter the GST E-Way Bill Number in here and press Enter and save it.
Now, you have successfully created an entire GST E-Way Bill in Tally.
At the End…
This was a long post and if you have read till here, I salute you.
It shows how much you are interested in learning about GST E-Way Bill in Tally.
Tally is a vast and big software and therefore it can happen that how I have described E-Way Bill in this post, you may not find it in the exact same way.
So, if you have any difficulties in understanding the post or have any kind of questions, please comment down below.
And, if you liked how I explain, please share this post.
Thank you for reading! 🙂