65 thoughts on “Memorandum and Post Dated Vouchers in Tally – Explained

    • Tom says:

      Hi Rishit,
      Writing this on the assumption that Rs. 10000/- from petty cash was given to the Office Administrator to meet the office expenses for the month. Since the total expense at the end of the month is not known in advance, the same is issued as a memo voucher. Hence it does not make any change in the P&L A/C. What about the cash ledger balance and cash in hand? will there be a difference of Rs. 10000/- till the time the Office Administrator give the details of office expense?

      • Rishit Shah says:

        No, Tom!

        There will be no difference in the cash balance because it won’t be affected as it is a memorandum voucher.
        For example, if the cash balance is ₹5,000 before the memo voucher of ₹500, it will remain ₹5,000 after the memo voucher as well.

        It will only change to ₹4,500 once the memo voucher is converted into normal voucher.

  1. Mayank says:

    Hey hi rishit,
    I just want to know that how to make the P&L a/c of different current periods as once i mentioned a beginning period while creating company. How can I make a balance sheet of another period

  2. ayushi agarwal says:

    Hey rishit… Grt work done by u…ur lessons r really helping me a lot… Thnks ☺
    I wntd 2 ask DAT I wnt 2 use tally for maintaining account of a factory… So I shud use tally 9 or tally. ERP9 ???? Which 1 is more easy 2 use?

    • Rishit Shah says:

      Hi, Ayushi!

      Thanks a lot for your appreciation.
      I would suggest you using Tally.ERP 9 as it is the latest version of Tally and it has more features than Tally 9.

      Of course more easy is Tally.ERP 9.

  3. Ayushi Agarwal says:

    Hey rishit .. Thnq .. Ur tally school is really helping me a lot.
    I wnt 2 use tally for maintaining a factory account…. So all d factory expense will affect the cost of inventory… So the post dated expense wil affect d current value of inventory?? Plz explain me acc. 2 the factory use…

  4. fahim baxi says:

    i m still confused for postdated voucher u had in ur video. in that u had created exp voucher of 1st may 2015 and press post dated voucher. then u show a off exp report of 1st apr 2015 to 30 apr 2015 u told that it is not showing here. how can it show in month of apr as u made voucher of 1st may there is nothing to do with POSTDATED voucher. plz explain properly. without postdated voucher also if u make voucher on 1st may than see its report of apr month it will not show that voucher u in report in tally
    plz replyu

    • Rishit Shah says:

      Hi, Fahim!

      You are right!
      But if you create voucher as post dated, you will be able to track it in the future as shown in the video.
      If you make entry without post dated voucher for future date, you won’t be able to track it.

    • Rishit Shah says:

      Hi, Thuthiyappan!

      Post dated Vouchers are actually on specified future date (transaction should take effect on that date).
      Effective date of voucher is a date that you specify regardless whether the transaction has occurred or not.

  5. sudhaoleti says:

    do you subtract both discount received and allowed in the purchases and sales vouchers?
    does APGST TAX come under indirect expense or duties and taxes?
    do we need to subtract it from purchases and sales?

    • Rishit Shah says:

      Hi, Sudha!

      Yes, the discount received and allowed should be subtracted from Purchases and Sales.
      GST should be under Duties and Taxes.

      It does not need to be subtracted from purchases and sales as it does get added to it in the first place.

  6. Atul Yadav says:

    Hi Rishit,

    your notes and classes are really very helpful for me. u doing excellent job keep it up bro.
    i want to ask how can i identifity mistakes in tally.

  7. Vishal Aggarwal says:

    Hi Rishit,
    How we can entered a purchase voucher entry for a multiple rate of tax”s of goods in Purchase Voucher in As Invoice Mode,Can It Is Possible Or Not In tally 9..
    thanks..Please Rply Soon..

  8. Prateeksha singh says:

    Hi rishit I am better to learn tally much know about tally but I am in doubt did I tally certificate to show in the resume in the company

  9. Jayessh says:

    I want to get control on Back Dated Voucher Entries, After finalizng data for GST I want lock that particular month.

    I also created a Security Level but when I set Cut-off date and Days allowed… Tally will count it from date of last entry, but it is my PDC Cheques which could I take almost 45/60/90 days before…

    please show me the solution

    Thanx in Advance

  10. Jayessh says:

    Hi Rishit,

    Thanx for reply !

    With I have resolved the problem but now when I create Security Level and set as following

    Days Allow for back dated vouchers : 20

    Disallow the following facilities
    Create/Alter : Back Dated Vouche

    Allow the following Facilities
    Display/Print: Back Dated Vouchers
    Preview: Back dated vouchers

    The Create condition work gives good result nobody is allowed to create back dated vouchers beyond permitted period but still Alter condition gives problem (as I used this scenario by taking one condition at a time)

    I want no alteration should allow but still user can open the voucher to see the details. I have to give rights to sales person to see the purchase rate details

    Please suggests me what to do

    • Rishit Shah says:

      Hi, Jayesh!
      I tried several times and I find a limited solution.

      You can out a condition to disallow create/alter vouchers. You will not be able to see the whole voucher but you will be able to see the final amount in the ledger column.

  11. Nakka Jagadeesh says:

    Hi, First of all thank you so much for your wonderful work of sharing the knowledge to others, god bless you.

    I just need a clarification from you, are the memos for expenses required if i maintain journal entries for outstanding expenses ?

    • Rishit Shah says:

      Hi, Jagadeesh!

      Memos do not affect accounts while journal entries do affect accounts.
      If you know the expenses and are sure of them, then you can create outstanding journal entries.

      But if you are not sure, memos are good.

  12. priyanshu agarwal says:

    hi rishit
    first thanks to you to deliever lesson through emails
    but i am from non commerce field so provide practise questions to clear my concept

  13. Ali Baig says:

    Hello Rishit
    For example if I bought land worth of RS 5,00,000.00 in that I have paid RS 3,00,000.00 and I have to pay remaining 2,00,000.00 I’m new to tally so how do we need to report this transaction

    • Rishit Shah says:

      Hi, Ali!

      This is a basic accounting transaction.
      You will have to make an accounting entry in payment voucher for the same.

      It will be:
      Land A/c dr ₹3,00,000
      To Bank A/c ₹3,00,000

  14. Shehida says:


    can you please help me with entering details of office rent.
    like you have explained in this page i have created post dated cheques vouchers for dates
    cheque 1 – oct 1st 2017 – rs 8750/-
    cheque 2 – jan 15th 2018 -Rs 8750/-
    cheque 3 – april 15th 2018 – Rs 8750/-
    cheque 4 – july 15th 2018 -rs 8750/-

    office rent expense began from july 15th 2017, but the cheques were issued only from october.
    So,isnt this expense accrued till month of october till the cheques were issued.
    I would like to know the entries for these expense. I also need monthly P&L ,hence how to do the accrued ,prepaid and expense of these expenses monthly.

    • Rishit Shah says:

      Whenever you pay your liabilites after the date on which it was due, it is outstanding and not accrued for you.
      It becomes accrued income for the person who has to take rent from you.

      If office expenses began from 15th July, 2017 and you issued cheques from October, it is your outstanding liability.

      Entries for the above transactions is simple. It is:

      Rent A/c Dr
      To Bank A/c

      This entry will be applicable for all the transactions you have listed.

  15. Jacob says:

    Hi Reshit, Thanks for the great work. I have a question on Memorandum Vouchers.

    In the example used, you edited the Rs10,000 in the Memorandum Voucher for Direct expenses to Rs9,000. My question is by doing this what happens to the balance of 1,000? I was expecting that only the 9,000 should be converted to Direct expenses living Rs1,000 for a future period.

    Urgent response required please.


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