How to set Voucher Numbers in Tally


In Tally, voucher numbers are automatically set by default. They start from 1, 2 and so on.

In almost every business, voucher numbers are not used like 1, 2, 3 and so on. They are used with some words or are of greater digits such as 101 or A-101 or TAX-101 and so on.

So you need to change the configuration voucher numbers in Tally which are set by default. Changing default configuration of voucher numbers in Tally is easy and simple.

Follow the steps below one by one and you can easily change the voucher number configuration in Tally.

Changing Voucher Number Configuration in Tally

First of all from Gateway of Tally, go to Accounts Info.

Gateway-of-Tally-1-compressor

From Accounts Info., go to Voucher Types as shown in the below picture.

Accounts InfoFrom Voucher Types, go to Alter, because we want to edit the setup or configuration of voucher numbers in Tally.

Remember one thing, Alter is the option in Tally for whatever you want to edit in it.

Voucher Types in Tally

After pressing Enter on Alter, you will see a list of Voucher Types. From that list select the voucher type in which you want to change the method of voucher numbering.

Please note that whatever the voucher type you select, the procedure is same for changing the method of voucher numbering Tally.

You will see a list like as show in the picture below.

List-of-Voucher-Types

In this post we are going to alter the Contra voucher type. As I said earlier, the procedure is same for all voucher types. You learn from one of them and you can apply that to every other voucher type.

As soon as you go to Contra, a Voucher Type Alteration Screen as shown in the picture below will come up.

I have boxed out the option of Method of Voucher Numbering.

Method-of-Voucher-Numbering-in-Tally

Change it to Manual from Automatic and you can easily enter whatever you want to while entering the voucher.

But remember, you have only changed the Contra voucher type and you need to change this setting in every voucher type you want to use.

It will not take more than 5 seconds per voucher type once you understand the process.

This is how you change the default voucher numbering in Tally.

On an important note, there are many more options than just Manual when you change the method of voucher numbering in Tally.

At the end…

If you find any difficulty in changing the method of voucher numbering, simple comment down below and I’ll solve all your questions.

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86 thoughts on “How to set Voucher Numbers in Tally

      • Vinod Prajapati says:

        Hello Rishit,
        I have given sale invoice number in previous FY 2018-19 and change invoice number for FY 2019-20 but know the previous years invoice number totally changed. Request you to please help me.

  1. Nimmy says:

    hi can you please tell me what error is this ERROR: Voucher: ID:, Voucher Type: Sales, Source Voucher Number: 50, Voucher Number: , Date:

          • Rishit Shah says:

            Hi, Sidhik!

            There is currently by default no method to prevent numbers from changing without switiching to manual numbering system.
            If you switch to manual numbering system, make sure you don’t change the previous voucher numbers otherwise every other voucher number will change too.

            For what you are asking can be done a customized add-on which you have to get developed by someone who knows TDL – programming language for Tally.

  2. manu says:

    hai rishit sir, my self and my frnd working in tally through winflector app,we have 500 sales vouchers for the month may.my friend stared to enter the sales vouchers from first may and my self started to enter from half of the month to end of the month how can we both enter the voucher numbers automatically for different days in may.

  3. Sanjay Joshi says:

    How to generate Open Bill Number for Sales in Tally ERP 9?
    For Example : Voucher Date is 02/07/2017 so voucher number is 1707020001 how we set this type of voucher number automatic when we date changed means everyday start with fresh one number of bill

    • Rishit Shah says:

      Hi!
      For that you need to enable the Audit and Compliance mode.

      It can enabled in the Company Alteration Menu by pressing ALT+F3 from Gateway of Tally.
      Then, you need to alter the company and enable security.

  4. Raj says:

    Hi,

    Leder of Bank not showing the all enteriesn after changing voucher number alteration in Tally (Account Info>voucher Type>Alter) previous enteries or enteries done after voucher type alteration.

    • Rishit Shah says:

      Hi, Raj!

      You cannot alter the Voucher Type for Bank because there is not voucher type called Bank in Tally.
      You have to alter the contra, payment and receipt voucher types as they are mainly used for banking entries.

  5. Saroj Sharma says:

    I have made entries in tally. Later, at the end of a month i requested bank statement. While verifying that i saw some transactions missing not entered in tally.
    So when i tried to enter missing transaction from bank statement which was backdated, all voucher numbers changes.
    So how can i enter the transaction to its original date without affecting other voucher number??

    • Rishit Shah says:

      Hi, Saroj!

      When you enter the transactions of earlier dates the voucher numbers for the following vouchers changes automatically so that each voucher is numbered chronologically.

      This cannot be changed in Tally.

  6. mansoor says:

    hi, sir

    hi Mr. rishid,

    while i am deleting an entry ,invoice no or voucher no. for the other also changing ,how i acn stop this,pls hlp

  7. hariharan says:

    we use auto numbering for payment vouchers. we would like to implement PDC accounting in TALLY. i understand that the voucher numbers get altered once the PDC is accounted on due date. please advise how to overcome this problem.

  8. Sandeep says:

    If I add a new back dated voucher in tally I am getting an error that the voucher number already exists. It is not automatically updating the voucher numbers. This is happening for all vouchers where purchase, journal or otherwise. Please help.

    • Rishit Shah says:

      Hi, Sandeep!

      You cannot add the same voucher number again in Tally. If you want to enter the same voucher number again, you have to enable duplicate voucher numbering in Voucher Types in Tally.

  9. d subhashini says:

    Mr. Ritesh
    At very young age you started a website, useful to the public, which shows your passion for the line of activity you had chosen. God bless you.

    • Rishit Shah says:

      Hi, Raj!

      While passing POS entry, press F12 for Configuration.

      There will be an option called Allow modification of rate field during POS invoicing. Set that to YES.

      Now, you will be able alter the rate column and hence the amount column can changed as per what you like.

  10. GUPTA A K says:

    i entered Journal vouchers. it has auto number on each date. many number repeated in each month. i want to serially numbered them to ease my work. Pl help me.

  11. farheen says:

    Hi sir,

    i already created so many sales entry in tally since from 1/12/2016 but now i wanna change some invoice numbers for different parties which was dated on 08/04/2017. plz help me out.

    • Rishit Shah says:

      Hi, Farheen!

      I am assuming you want to change the Voucher numbers. You can easily do that as I have explained in the post.
      You can do that right now too and it doesn’t matter what date it is.

  12. Nabin says:

    Our fiscal year is 2017 July 15 to 2018 July 15 but tally gives the voucher number from 1 early from the july, Fiscal is not end but voucher number is end. How can i solve this problem.

  13. Vinod says:

    Hello, When I try to make one back dated invoice in tally it is showing an error as “duplicate voucher number”. However there is no other voucher with the same number. I have checked in many ways but cannot find any other voucher with same number. How can I clear this error? Please guide. Thanks in advance.

    • Rishit Shah says:

      Hi, Vinod!

      You can remove this error by doing the following.

      From Gateway of Tally, go to Accounts Info.
      Then go to Voucher Types and then select Alter.

      Now, select the voucher in which you are seeing duplicate voucher number error.

      There is an option of Method of Voucher Numbering. In there, select Automatic (Manual Override) and Prevent Duplicates to No.

      Now, you will not see the error.

    • Rishit Shah says:

      Hi, CMji!

      You need to pass a Purchase Voucher in Tally and while passing the voucher, you need to select that purchase order number.
      So, it will be against the purchase order.

      The Purchase Voucher will be Accounting Invoice and not Item Invoice.

  14. Thilini says:

    Hi Rishit Shah,

    We’ve set up automatic numbering of invoices, however, there has been an error made while entering in one of the invoices and this has upset the chronological numbering of all the invoices for that month.

    Is it possible for me to change the order to manual and fix the dates and numbers and then change it back to automatic so that it continues in that form?

    Thank you.

    • Rishit Shah says:

      Hi, Thilini!

      Can I know what was the error? Because that way I can help you in a much better way.
      Also, if you are not using any addon then if you change the voucher numbers from manual to automatic, Tally will change the numbers on it own, so please do not do this.

  15. vasanthi says:

    In purchase entry there is already automatic numbers are given. in between this if we change this in to manual will it effect the entire entries
    Please solve my doubt

  16. Henu bajaj says:

    Hi.. I need your help, I did physical count for the inventory and one of the item by mistake i put two zero extra in amount section. now my inventory was showing two lac more. So i removed the physical voucher. but it messes my profit & loss account. after deleting that physical voucher my inventory reduce doubled by the physical voucher. Can you please guide how i can fix it. Your help is greatly appreciated. Regards

  17. Naresh says:

    Sir, I want to my invoice number different from voucher number. Invoice in two parts – part one for taxable and part two for exempt items.?

    • Rishit Shah says:

      Hi, Naresh!

      When you pass the entry, there is an option to enter the reference number in sales invoice and invoice number in purchase invoice.
      You can use those fields for entering invoice numbers.

      And, for voucher numbers, you can use the field specifically given for it.

  18. Sameer says:

    Hi Rishit

    I have created a sales journal and have automatic numbering of vouchers. Now with the change year when I enter the data i n the same sales journal, the voucher number is starting from 1. How can I continue it from where I left.

    I tried to change the year but it does not work

    • Rishit Shah says:

      Select the method of voucher numbering to automatic (manual override) – this is what I always suggest to anyone who want to change voucher numbering system in tally.

      You do that and you will be able to enter the voucher numbers by yourself.

      Anyway, it is a good practice to restart the voucher numbering for the new year so you can keep track of vouchers you have issued for that year mentally.

    • Rishit Shah says:

      Hi, Jihad!

      Once you create a voucher with a particular voucher type, you cannot change the option to prevent duplication.
      You have to create another voucher type for that and then change the settings.

  19. Priyanka says:

    hello rishit one of our sales bill have been deleted frm the month of Jan 18, we hav a hard copy of that bill on which basis we are filling it in the month of feb for gst, bt how can we restore it again in our tally system with the same date of jan

  20. Devansh Shah says:

    In tally erp9 how to make both “same” sales voucher & voucher ref.
    eg:- if voucher no. is 3301 so it should be automatically filled in vouc ref. no

    • Rishit Shah says:

      Hi, Devansh!

      In Tally, by default voucher numbers are used as bill reference numbers if you do not fill anything in bill reference number.
      So, just leave it blank and only put the voucher number.

      You can also see this setting in Configure while in Sales Voucher.

  21. VIJAY KUMAR SINGH says:

    HI SIR
    I HAVE ENTERED SOME SALE BILL BUT THE BILL NO DO NOT SHOW SERIALLY HOW CAN I SEE THEM SERIALLY

    • Rishit Shah says:

      Hi, Vijaykumar!

      The bills in tally show as per the date entered and not on the basis of serial number.
      See as per the dates and you will find the serial numbers in voucher number column in tally.

  22. Girdhar says:

    I had set vouchers number as automatic(manual override) now the thing is that I completed last year creating 688 voucher entries. I start new financial year, till the 28 voucher number were in sequence and then suddenly it is again continuing were I stopped last year. What should I do? (i.e., it is starting from 689), what is the error?

  23. Sandeep says:

    I forget to post an entry in receipt voucher.and posted subsequent entries.at the end of the month i came to know of missing entry.how can i add a missing entry in tally 7.2

  24. Ralph says:

    I HAVE MISTAKEN ENTER AND PUT THE NUMBER IN JV AND THE NUMBERING IS AUTO AND GIVING SERIES NUMBER EVERYTIME YOU ENTER, WHAT I DO I MISTAKE PUT A NUMBER WHICH FAR FROM THE SERIES, HOW TO COOFIGURE TO RETURN IN CORRECT SERIES BECAUSE WHEN I ENTER IT GIVE THE WRONG SERIES WHICH THE NUMBER

    • Rishit Shah says:

      Hi, Manish!

      For FD entry in tally, you have to do 3 entries.

      1. Creating FD

      FD A/c Dr
      To Bank A/c

      2. Interest Accrual

      FD Interest Acrrued A/c Dr
      To FD Interest A/c

      3. FD Matured with interest

      Bank A/c Dr
      FD Interest A/c Dr
      To FD A/c
      To FD Interest Accrued A/c

  25. sara says:

    In my system invoice number is in auto generate form but i have to change it to manual … how to do please help me

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